Code of Conduct Policy for Meetings

Introduction:
The purpose of this policy is to ensure a professional and collegial environment for Headache Cooperative of the Northeast’s (HCNE) live and virtual meetings, and any other online, recorded, electronic, or live activities at which HCNE members and staff participate.

Policy:

Expected Behavior

HCNE expects all participants at its meetings, including annual conferences, board meetings, committee meetings, and all other HCNE activities, live, electronic, recorded, and virtual, to behave responsibly and professionally and to abide by this policy. This policy applies whether the inappropriate behavior is committed by an employee, HCNE member, volunteer, vendor, exhibitor, or another participant. HCNE expects participants to comply with the following:

  1. Treatment of others. Participants must exercise professionalism, consideration, and respect in their speech and actions, and must refrain from demeaning, discriminatory, disruptive, or harassing behavior and speech.
  2. Responsible consumption of alcohol. At many HCNE networking events both alcoholic and non-alcoholic beverages are served. HCNE expects participants at these events to drink alcoholic beverages responsibly. HCNE and event staff have the right to deny service to participants for any reason and may require a participant to leave the event.
  3. Controlled substances. Participants should not be under the influence of illegal drugs while attending HCNE events. This policy does not prohibit the possession and proper use of lawfully prescribed drugs taken in accordance with the prescription.

Unacceptable Behavior
Include, but are not limited to:

  1. Any unreasonably disruptive behavior such as sustained disruption of talks, events, or meetings.
  2. Unwelcome and uninvited attention or contact with another participant.
  3. Verbal or written comments, or visual images, that are sexually suggestive, offensive, or that denigrate or show hostility or aversion toward an individual, or group of individuals.
  4. Slurs, threatening or negative stereotyping, intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participant.
  5. Verbal harassment or harmful or prejudicial verbal or written comments or visual images related to gender identity, sexual orientation, sexual activities, race, religion, disability, age, appearance, or other personal characteristics.
  6. Deliberate intimidation, following, or stalking.
  7. Unnecessary and/or unwelcomed touching, patting, groping, or other forms of physical assault including impeding or blocking movements.
  8. Unwelcomed telephone calls, e-mails, letters, home visits, or other unwanted encounters with sexual overtones.
  9. Posting, displaying, or circulating any electronic media that demeans or shows hostility or dislike towards a person or group based on their protected status.
  10. Conduct by registered attendee(s) or guests at any HCNE meeting or activity that is unlawful, in violation of the show rules or the convention center lease terms or convention hotel(s) policies/rules, in violation of/or is antithetical to the purposes and good order of the HCNE event and its operation by HCNE.

CONSEQUENCES:

  1. HCNE reserves the right to revoke, without refund, the exhibition space and/or registration credentials of any attendee not in compliance with this policy.
  2. HCNE reserves the right to refuse the registration of any individual if such refusal is consistent with applicable law and HCNE policy.
  3. HCNE reserves the right to revoke the attendee(s) badge and to have Security remove them from the Event premises at any time without prior notice. If HCNE revokes name badge/meeting/activity credentials, fees paid for admission and travel expenses will not be refunded.
  4. Security has the right to remove any individual that appears to pose a threat to the safety and security of the HCNE event. Law enforcement may also be called when necessary.
  5. HCNE has the right to remove any individual who has transferred a badge to another individual, as well as the recipient of such badge, to gain access to an HCNE meeting or social event and to invoice the non-paying party for the event.
  6. Members found to violate this policy may be subject to appropriate disciplinary action, including suspension or termination of membership.

Any individual who believes that this policy may have been violated should follow the procedures outlined in the HCNE Disciplinary Action Policy.